Brookmans Park Newsletter Community Discussion Forum

General Discussion Boards => Education => Topic started by: Helen on April 21, 2012, 07:33:38 pm

Title: Brookmans Park Village Day Sat 16th June
Post by: Helen on April 21, 2012, 07:33:38 pm
Just under 2 months to go until this year's Village Day & the theme is Best of British - a right royal olympic mega-event!

As well as the perennial favourites, this year's highlights include tag laser, tug-of-war & an Olympic-sized assault course (all of which can be enjoyed by adults too...!). There will be a wide range of refreshments (including a licensed bar & traditional cream teas), pony rides, stalls & attractions & our ever-popular auction & raffle. Last year we had some wonderful prizes, ranging from a chance to meet & greet JLS to a delicious dinner party catered for you in your own home.

We are currently gathering this year's raffle & auction list & are always on the lookout for new & exciting prizes, so if you think you or anyone you know could help by donating a prize then we'd love to hear from you!

We would also be very pleased to hear from anyone who may like to be involved on the day by helping out, hiring a pitch or by sponsoring a stall or attraction. Please IM me if you’re interested or email me at villagedaycommittee[at]gmail[dot]com.

The Best of British fancy dress parade will leave the village green at 12.45pm & gates open at 1pm.

We'll have a stall at the Rotary Club's May Day celebrations on Sat 5th May if you're unable to make it to Village Day but would like to buy raffle tickets.

Helen Coffer
on behalf of 2012 Village Day

Edited to disguise email address from Spambots
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Editor on April 21, 2012, 09:01:23 pm
The Best of British fancy dress parade will leave the village green at 12.45pm & gates open at 1pm. We'll have a stall at the Rotary Club's May Day celebrations on Sat 5th May if you're unable to make it to Village Day but would like to buy raffle tickets.

Hi Helen, please add the event to the site's calendar by clicking the link to calendar button which will help to remind people.  Thanks  David
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on April 21, 2012, 11:00:17 pm
Thanks David - I put it on the calendar a few months back but have now linked it to this post.
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Editor on April 22, 2012, 05:24:00 am
Thanks David - I put it on the calendar a few months back but have now linked it to this post.

Thanks Helen.

Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Phil_Holm on May 14, 2012, 02:08:00 pm
Hi Helen,

Is there an auction this year ??

And how do we buy tickets ?  I no longer have children at the school, but it's a fantastic day out.

Phil
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on May 14, 2012, 02:30:23 pm
Hi Phil, there certainly is an auction this year - many of the usual suspects plus quite a few new ones! We're just finalising it now & will put a list up once we've done so.

You can pay on the gate to get in - no need to buy tickets in advance.

Funnily enough, if you're the Phil I think you are, I've just this minute been looking at photos of you last year - am trying to find some good/funny photos to put in this year's programme & you fit the bill...of course, if you'd rather I didn't, I'm always open to bribes...  ;)
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Phil_Holm on May 16, 2012, 08:44:50 am
Yes I am that Phil  :)

And Presumably you are talking about me riding a cock horse !  Yes you go for it !

Can't wait for the Auction .

Is Nigel running it ?  I can give you his number if you like?

Phil
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on May 16, 2012, 12:49:08 pm
Yes I am that Phil  :)

And Presumably you are talking about me riding a cock horse !  Yes you go for it !

Ride a cock horse photo has been duly entered - depends on whether there's room - it was a large horse  ;)

Nigel is prepped & ready for this this year so bring your wallets - it should be a good one! I'll post the draft list here soon & the auction should start around 2.30pm.

We will have a curry stall (courtesy of Bengal Paradise), a crepe stall & some of the staff from the Brookmans have very kindly offered to run our bar this year. Then of course there's our school-run BBQ so come along for a burger or hotdog served by our cheery hardworking dads!

We're just finalising the details of our Family Olympics which will run straight after the auction & should be a real hoot! Open to everyone - parents, children, grandparents, the neighbour's goldfish - we're looking to source some spacehoppers amongst other things & will then run races, including the tug-o-war. No need to book - just turn up at the allotted time!

Hope to see you all there!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: mannyd on May 16, 2012, 10:28:36 pm
Helen

surely us mums can find enough spacehoppers between us? Our household has 3 (one normal child, one pink (guess whose?), and one for teenies).

Can I ask that at least one of the Olympic events is fair towards those parents/chidren that may be less able? Not just talking about my other half (wheelchair for anyone else reading), but there are a few children and some parents who whilst not wanting to be treated as 'special cases' would maybe not feel comfortable doing a running race for instance. Not trying to be over-PC by the way - my little-big-man gets very upset when he feels dad can't take part (it's not the same adopting someone else as your dad specifically for an event!).

Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on May 16, 2012, 11:08:38 pm
Hi Mannyd!

I may take you up on your spacehopper offer - you do seem to have a family of them! It's the giant 80cm adult ones that we'll find harder to borrow so we're currently looking on Amazon unless anyone has any other ideas?

Couldn't agree more about the races - obviously a good number will be out for your husband & a few of the other children & parents. However, most people should be able to take part in the egg & spoon (your children could sit on your husband's lap & operate the egg & spoon while he operates the wheelchair) &, to a certain extent, the tug-o-war. In fact, I'd want your husband on my team for that! But in all seriousness, whenever we have activities such as these, we try to design them for both the very active & the less active. If you've got any other ideas for the Family Olympics we'd love to hear them!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: North Mymms Youth Project on May 16, 2012, 11:12:59 pm
Helen - the youth project have around 6 space hoppers which I think are adult size - I will check tomorrow evening and let you know.

Re: Inclusive events, have you considered some sort of throwing event? Paper plate (discus) or sticks of spaghetti (Javelin) - which could be done by anyone sitting or standing?
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on May 16, 2012, 11:15:41 pm
That would be fantastic - let me know what you've got! I think between us this evening we may have sourced as many as we need - thank you Brookmans Park!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Peeplins on May 19, 2012, 10:42:12 pm
28 days and counting - can't believe Village Day 2012 is almost upon us!!

And did you know that it's not only the Queen who is celebrating her Diamond Jubilee - our school was officially opened on 17 May 1952!

The 'Best of British' fancy dress parade will leave the Village Green at 12:45pm to arrive at the back gate of the school at 1pm.

This year leading the parade are the winners of our Poetry competition, who will be crowned Village Day King and Queen.

We are still gathering this year's Raffle & Auction list and are always on the lookout for new and exciting prizes, so if you think you or anyone you know could help by donating a prize then we'd love to hear from you!

Our Village Day site is now live https://sites.google.com/site/brookmanspta/village-day (https://sites.google.com/site/brookmanspta/village-day)

As a taster of what's in store our extensive list of Raffle and Auction prizes are also listed https://docs.google.com/file/d/0B0qptd4QJl9MbkNyRXJhbmRzNzA/edit?pli=1 (https://docs.google.com/file/d/0B0qptd4QJl9MbkNyRXJhbmRzNzA/edit?pli=1). 

Raffle tickets are available in advance from 'The Brookmans'

We will also be holding an on-line auction for some items which have been chosen for their high value or specific nature.  We will post a link on the forum when this goes live!

We would also be very pleased to hear from anyone who may like to be involved on the day by helping out, hiring a pitch or by sponsoring a stall or attraction.  If you are interested please e-mail us: villagedaycommittee[at]gmail[dot]com.

Come along and join us 
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Peeplins on May 23, 2012, 12:04:28 am
Well it has been a busy week and it's only Tuesday!!

Thankfully the weather has changed - keeping everything crossed it lasts!!

Our Village Day On Line Auction is now open https://sites.google.com/site/brookmanspta/village-day-online-auction (https://sites.google.com/site/brookmanspta/village-day-online-auction)  where you will find details of all the Lots currently on offer.

The Auction is hosted by Auction of Promises - Brookmans Park Village Day and you can also see and bid by following the link below

http://auctionofpromises.com/i.aspx?a=gfdddv2 (http://auctionofpromises.com/i.aspx?a=gfdddv2)

The Auction will close at 10pm on Tuesday 12th June.  Happy Bidding!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on May 28, 2012, 09:39:33 pm
We have had some more raffle prizes & 2 new auction items donated - a Zoom Tooth Whitening session (a 1hr...yes, 1hr!...treatment) from Brookmans Park Dental Practice & a flight for 4 people in a twin engine Baron plane donated by local pilot Mike Fitch. Thanks to both, & all the other donors, for their generosity.

More prizes to come but if you wish to see the updated list, take a look at https://docs.google.com/file/d/0B0qptd4QJl9MdkhISFdpQkpMUkU/edit?pli=1 (https://docs.google.com/file/d/0B0qptd4QJl9MdkhISFdpQkpMUkU/edit?pli=1). If you can't make it to Village Day but wish to buy raffle tickets they're available from the Brookmans.

Don't forget the pre-Village Day online auction that Peeplins mentioned in the previous post - url is http://sites.google.com/site/brookmanspta/village-day-online-auction (http://sites.google.com/site/brookmanspta/village-day-online-auction). Well worth a look.

Finally, we're desperately short of crockery for the Krazy Kitchen & soft toys for the Bag A Cuddly stall - if you want to have a clear out, bring them down to the school in the run up to Village Day (green wheelie bins are located along the main gate entrance path. Remember that the school closes for half term this Wednesday & re-opens on Mon 11th June.

Thanks everyone!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Peeplins on June 01, 2012, 12:13:02 am
16 days and counting - Village Day 2012 is almost upon us - preparations being finalised and all looking forward to this year's event.

Have finally dared to check the forecast for 16 June and it's looking good!

Don't forget our on-line auction closes in 12 days - there are some fantastic items so don't forget to take a look and get your bids in early!

The Auction is hosted by Auction of Promises - Brookmans Park Village Day and you can also see and bid by following the link below

http://auctionofpromises.com/i.aspx?a=gfdddv2

Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 01, 2012, 07:52:48 pm
Don't forget our on-line auction closes in 12 days - there are some fantastic items so don't forget to take a look and get your bids in early!

The Auction is hosted by Auction of Promises - Brookmans Park Village Day and you can also see and bid by following the link below

http://auctionofpromises.com/i.aspx?a=gfdddv2[/center]

Thanks Peeplins for the reminder! To all those who might be interested in grabbing a bargain, we've just updated the list actually - nab yourself a brand new HTC rhyme smartphone with all the trimmings, for the very reasonable starting bid of just £40! Retail price on these is around £300.

There's also an Alcotel on for £8 - a great first phone for the youngsters (or oldies!) in your house!

Samsung are also donating a Galaxy smartphone - we don't yet know if it's the Ace or the SII as they're a bit distracted at the moment with the launch of the SIII but it should be with us very soon so watch this space! I quite fancy that myself!

Please take a moment to look at the site - http://auctionofpromises.com/i.aspx?a=gfdddv2 (http://auctionofpromises.com/i.aspx?a=gfdddv2) - people have been very generous with their products & services & it would be a shame to not get at least the minimum bid on them. It's all for a good cause & with low starting bids you could pick up some real bargains.

Thank you everyone!

Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 07, 2012, 05:35:49 pm
Someone has just very kindly messaged me to offer up their Jubilee bunting for our Best of British themed Village Day - thank you! If anyone else has any that they would otherwise chuck please let me know & we'll put it to good use!

Thanks.
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 09, 2012, 10:44:35 pm
**NEWS JUST IN!!!!**

We have a last minute addition to our auction list - 4 tickets to meet & greet JLS at any one of their summer shows!!

Looking at their official website, the nearest venues are Ipswich (Sun 26th Aug) or Hove (Mon 27th Aug), although there are others further afield, so why not give the kids a treat & maybe even make a weekend of it!

Come along on the day to bid - the auction starts at 2.30pm - or, if you can't make it, message me & we can bid on your behalf.

Thanks Marvin, much appreciated!  ;)
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 11, 2012, 09:35:23 am
Hi everyone, just a quick reminder that the online auction closes tomorrow, Tue 12th June, at 10pm. Last chance to grab a bargain so please take a moment to look at the link to see what's on offer.

http://auctionofpromises.com/auctionread.aspx?a=gfdddv2 (http://auctionofpromises.com/auctionread.aspx?a=gfdddv2)

Thanks!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Peeplins on June 11, 2012, 10:52:12 pm
Hi everyone, just a quick reminder that the online auction closes tomorrow, Tue 12th June, at 10pm. Last chance to grab a bargain so please take a moment to look at the link to see what's on offer.

http://auctionofpromises.com/auctionread.aspx?a=gfdddv2 (http://auctionofpromises.com/auctionread.aspx?a=gfdddv2)

Thanks!

Our on-line auction close this evening at 10pm (in just over 3hrs at time of posting).  There has been a lot of interest and bidding on the items today, so now is the time to get your bid in and secure a bargain. 

Happy bidding!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Peeplins on June 12, 2012, 06:49:31 pm
Helps if I include the link!

http://auctionofpromises.com/auctionread.aspx?a=gfdddv2 (http://auctionofpromises.com/auctionread.aspx?a=gfdddv2)

Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 12, 2012, 09:03:07 pm
To add to Peeplins post...just 1 hour to go so get your bids in! Grab half a term's singing lessons for the bargain price of £15! Still to receive bids - the Michael Jackson tribute evening, a trip to Eastbourne (Father's Day gift perhaps? ;)), beauty vouchers & electronic equipment.

Come on, let's see if we can get a bid on every item donated!

Thanks everyone!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 12, 2012, 10:11:34 pm
Thanks everyone - together we raised £395.50 in the online auction! A great rehearsal for the live auction at Village Day itself!

Hope to see you then - rain or shine!!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Peeplins on June 15, 2012, 11:58:29 pm
Don't forget, it's Village Day tomorrow &  by all accounts we will miss the rain ...

Thanks to everyone that turned up this afternoon to help set up ... and especially to MT for the tea.

If anyone is available from 9am tomorrow morning to help with setting out the final bits .... we would love to see you.

Hoping to see you all there!

Village Day Committee
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Editor on June 16, 2012, 09:59:57 am
The Village Day weather forecast ...


Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 16, 2012, 10:43:07 pm
Thank you to everyone who came to Village Day today & all those who helped (either financially or physically). David, your weather forecast was spot on & it wasn't wrong about the winds! Photos will go on here in due course...
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Conor on June 17, 2012, 12:26:32 pm
Was I alone in thinking that things seemed to be on the expensive side? Whilst I understand that the idea is to raise money for Brookmans Park School, it did appear to me that things were more expensive than you would normally expect to be at a school fete. I can't see that putting up prices is going to raise any more money - most kids are going to go with a finite amount of money and the effect of raising prices means they will just use it up quicker, not spend any more!

I am sure that the day will be a resounding financial success for Brookmans Park School once again, however it would be great to see some decision/events taken to benefit the whole village as well next year, otherwise I do feel it should be renamed Brookmans Park School Fete rather than Village Day.

Conor
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 17, 2012, 06:03:01 pm
Hi there Conor. I'm sorry you feel that way. We thought long & hard about prices this year as we decided to hire in a greater number of inflatable attractions. Even charging £2 & £2.50 for the top attractions I doubt we will even cover our hire costs (we know, from experience, that these have made losses in the past) but we felt it was worth the risk as children seem to really enjoy this sort of thing.

We did put up the price of some of the food & drink by up to 50p because either (in the case of the burgers for instance) you were getting more for your money this year (quarterpounders) but also because the cost of food & drink has gone up in general.

However, with all other school-run stalls (I obviously can't comment on the externally run stalls) we have either kept the same low prices or given the children more goes for the same price for the very reason you state - that children will come with a finite amount of money & we want them to get to do as much as possible with it. Village Day is all about the children, although we want the adults to enjoy themselves too, & that is why we tried to make the stalls, soft drinks, cakes etc as cheap as possible, whilst the beer was £2 a bottle (the same as last year by the way). We also had displays & events running throughout the day that anyone could join in for free.

Whilst Village Day is organised by the school for the benefit of the school, we too understand the significance of the name (one that has been so for 53 years I understand) so, whilst not donating profits to the village afterwards, we try very hard to involve the whole community by offering stalls, giving them publicity etc. This is especially so in our programme that we started up again last year - this takes hours & hours of my time & the time of one of the fathers who is a graphic designer & we both do it in our spare time. We do not do it as a profit making exercise, but because we want to give something back in the way of publicity to the local community who support us every year.

Village Day is our main fundraising event but we try very hard to maintain the balance between raising money for our school & giving families a fun, affordable day out. If the majority of people agree that we achieved that then we've done our job.

Helen Coffer
Village Day Chair
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Peeplins on June 17, 2012, 10:17:38 pm
They say it takes fewer muscles to smile than it does to frown ... if so ... why do we frown more easily than we smile!!!

I think the same can be said about negative comments .....

Feedback is valuable, however factual specifics rather than generalised thoughts are more constructive and meaningful - I've always found.

Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Conor on June 17, 2012, 11:00:47 pm
Dear Helen

Thank you for your detailed reply. I understand that you do have a fine balancing act to draw between raising money for the school and providing good value activities for the community, however following Peeplins requests, a couple of specifics for you!

(i) I understand that all external stall holders are charged to attend. Commercial organisations I can understand, but if you are claiming to be supporting the community it seems - at best - mean to be charging local charities the privilege of attending the day. Did you charge the group of kids raising money for their D of E trip to attend? What about that guy who was raising money for his sponsored cycle ride or the local scouts? I know from the minutes on the school PTA website that you made around £11,000 last year for the school - I can't imagine the amount you collect from the local groups like the above amounts to more than a couple of hundred of this. Would the committee consider not charging local voluntary groups in the future to help support the community?

(ii) Fairy cakes, 30p each? That seems pricey. I was also disappointed when I paid £2 for a hot dog not to even get a proper sausage with it - just a frankfurter. The ice cream prices were the most I have ever seen as well, although I appreciate they may not have been set by the PTA. If they were though, they were a lot higher than I have seen elsewhere.

I appreciate what you say about external inflatables etc costing money and I have been impressed by the creativity of the committee over the last few years to vary the range of activities on offer to keep everything fresh and new. I thought the live music this year was excellent.

Village Day this year, as usual, appeared to be incredibly well organised - the committee must have worked incredibly hard over the last few months to pull all the pieces together. I apologise if you found my post overly negative - it is fantastic to see so many people at a well-run day, however I think it would be even better if a bit more thought was given to the wider community.

Conor
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 17, 2012, 11:51:59 pm
Thanks for the specific feedback Conor, it's much more useful for us going forward.

i) Firstly, all the charities get a free pitch - it's something I would have mentioned in my previous email but to be honest, I thought it was well known that that we support & welcome local charities to the event. And no, of course we didn't charge the D of E lad!!! To my knowledge, the only exception this year was one of the charities that was new to Village Day - in their case they paid a 'lifelong memebership' fee - meaning that they will not get charged for a pitch in subsequent years. In addition to this we work with some of the charities you mention to see how we can help them further - you may have noticed that in the last 2 years we have 'donated' our very lucrative Beat The Goalie attraction to the North Mymms Youth Project to run &, consequently, to pocket the profits. So yes, your suggestion that we don't charge voluntary organisations has in fact already been implemented - probaby for decades! (one thing to note, for the sake of clarity, is that a few of the charities may take multiple pitches & in that situation we negotiate a rate).

ii) Appreciate your comments about the food. The price of cakes has been the same for years but I agree that maybe we can review this - perhaps sell cakes by the plate rather than indiviually (& do so more cheaply).

The frankfurter idea was one that we decided to go with this year as we've had requests for them in the past &, given the queues last year on the BBQ this was a quicker & easier type of sausage to cook. We made sure the signs ('American Style Hot Dog') made it clear so that people knew what they were getting. So far we have had dozens of positive comments about them but also 2 negative ones so we shall continue to gather feedback & then make a decision next year based on this. The ideal for customers would be both but it makes it much harder to cater for people, numbers-wise, & we would hate to waste the food at the end of the day.

Interesting to note your comments about the ice cream van - yours is the first comment I've received & I had no idea what she was charging on the day as she set her own prices. However, the prices she emailed to us before Village Day looked reasonable so I will investigate further.

I'm glad you liked the band, Headz - we think that live music is a really important part of the atmosphere (we loved the Herts Showband last year too)!

We would welcome feedback - good or bad (as long as it's constructive!) - either on this forum or by IM as we try very, very hard to listen to comments & act on them to improve on things the next year. We sent out a questionnaire to parents this year asking for feedback &, as a consequence, (amongst other things) brought in a wider variety of food stalls this year, including Bengal Paradise. In addition the staff at Brookmans ran our bar for us which was very much appreciated.

We know from experience that organising an event of this scale is a thankless task & one that is almost a full-time (unpaid!) job for many months of the year & we know we can't keep everyone happy. But we DO listen so, as I said, please let us know what you think!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Peter Hastings on June 20, 2012, 08:05:14 am
Yes I would always take a sausage over a frankfurter but you have to go with what is going to sell most.

The ice creams were very expensive compared to our local ice cream van here in Little Heath.

The small bouncy castle slide was 5 goes for £1 for toddlers which was great value. The larger assault course type bouncy element at £2 for one go seemed very expensive.

We enjoyed the live music. The auction seemed more of a struggle than the highlight it has been in previous years. I don't know if that was the windy weather or if it was harder to find the focus of the event with the band in one place and the arena elsewhere? Something to ponder.

I think the input of outside commercial interests is another wider debate. The people running the event have become very commercially aware and have clearly found a large source of income there.

It seemed to me to be fuller and more lively than some in the past and overall we were pretty impressed.
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: sharks on June 20, 2012, 08:54:14 am
I would just like to add that this year was the first time in 23 years that I have not attended Village Day........ I feel that the day is not a joy anymore, i don't know if its down to the people that organise it.  A few years ago I had the pleasure of helping to organise and run this event and I must say we had a really good day and raised one of the highest ammounts.

These days it seems to be all down to the Auction which I feel should be taken away.  It used to be that all the good donations were always put into either a raffle or into the tombola and this was where most of the money was raised as people would spend more to get a better prize. These days all you seem to get in the tombola is the odd bottle of wine or a can of soup. :(

Lets hope next year ir goes back to how it used to be.......
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Conor on June 20, 2012, 10:07:19 am
Dear Helen. Thank you for your detailed reply. I am glad to hear that you are not charging some charities, however...

Thanks for the specific feedback Conor, it's much more useful for us going forward.

To my knowledge, the only exception this year was one of the charities that was new to Village Day - in their case they paid a 'lifelong memebership' fee - meaning that they will not get charged for a pitch in subsequent years.

Why?? You can't surely raise very much through that and it's hardly an incentive for new charities or organisations to get involved if they are being charged!

Quote
In addition to this we work with some of the charities you mention to see how we can help them further - you may have noticed that in the last 2 years we have 'donated' our very lucrative Beat The Goalie attraction to the North Mymms Youth Project to run &, consequently, to pocket the profits. So yes, your suggestion that we don't charge voluntary organisations has in fact already been implemented - probaby for decades! (one thing to note, for the sake of clarity, is that a few of the charities may take multiple pitches & in that situation we negotiate a rate).

Again (and just thinking out loud) -there didn't seem to be a particular shortage of space this year, so is there any need to penalise local charities in this way?

Quote
We know from experience that organising an event of this scale is a thankless task & one that is almost a full-time (unpaid!) job for many months of the year & we know we can't keep everyone happy. But we DO listen so, as I said, please let us know what you think!

I am sure people are much more ready to criticise than they are to praise, and there are a lot of positives about village day. The turnout each year - despite the best of the English Weather -  shows that by and large you have a large number of people ready to support it, but sharks comment above, 'we raised one of the highest amounts' seems to indicate that the priority of the committee at least for a few years has been to raise the maximum amount of money rather than give a true community event and I do wonder whether the priority has shifted somewhat!

Conor
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 20, 2012, 11:17:28 am
Thank you all for your comments. I'm afraid I'm not very good at using the 'quote' buttons so I'll just comment in general.

Village Day, in my view, is about a balance between raising money for the school & giving people a good day out. Both I & another committee member were at the primary school ourselves 30 years ago & remember Village Day with fondness. When I became Village Day committee chair last year I wanted to recapture some of the things that I enjoyed all those years ago - the dressing up, the live music, the programme cover drawing competitions, the central arena displays, the pony rides. Sadly there were no swingboats available for hire & obviously win a goldfish is now a no-no!!

So we came upon the Record Breakers idea last year, complete with the Herts Showband, & knew that what we would lose in revenue (because of nearly 400 people being involved in the World Record for 45mins rather than buying burgers & playing the Coconut Shy!) we would make up for in (hopefully!) a sense of achievement. And we received some very positive comments from so many people about how Village Day reminded them of the ones they went to here when they were younger. However, there was still that element of 'oh you didn't make as much money as previous years' which rang in our ears afterwards.

This year, yes we made some mistakes - I feel personally responsible for the inflatable assault course being so short but it was a new attraction to the hirer as well as to us so I was going to make a call on it once I'd seen it & then apprise the parent helpers taking the money to e.g. send children round twice, set up competitions etc but, what with the gale force winds, the broken gazebos, the stallholders all wanting to move inside etc we were totally behind schedule setting up & I just did not get a chance with everything else going on.

And yes, we do invite commercial stallholders in because it's a very big area & can look very empty without the volume (plus of course it's a good money-earner!). And, honestly, every year we seem to be running fewer & fewer school-run stalls because we just can't get the helpers. Every year we have lots of great ideas as to what we can run but end up scaling back when we realise we have nobody to run it. When I was at school, dozens of parents (including many men) were on the committee but, with so many more people working & trying to make ends meet, there are now just a handful of women on the Village Day committee (many of whom also work full-time).

We totally understand your point about the auction vs. the raffle &, as such, try to keep a balance between the two. The auction was much harder work on the day than it normally is & I think the howling gale was a big part of that, but we are not going to stop doing it because we have many requests for it every year & we are lucky enough to get some fantastic prizes such as meeting & greeting JLS or going for a Spurs hospitality day with Gary Mabbutt which people clamour for as these things are not avaialable in the open market. Plus of course we make alot of money for our school.

Sharks's inference is that the raffle & tombola don't give good prizes any more but I would beg to differ - maybe Sharks has just been unlucky! Some of the tombola prizes donated are fantastic - wine, bubbly, new toys & games, chocolates, toiletries, books - & we're very lucky that the parents are so generous with their donations. I think maybe Sharks is looking through rose-coloured spectacles as I remember winning many cans of soup, wine (which I'm not sure I should have been allowed!!) & one very memorable monogrammed hanky set when I was a child!

And as for the raffle, we had quite a number of positive comments about the quantity & quality of this year's prizes (I've attached the list for Sharks to see as he/she didn't come along this year) - a dozen meals or takeaways at local restaurants, photography sessions, singing lessons, tutoring sessions, beauty treatments, to name but a few. It's hard work asking for donations but the local businesses have been wonderfully generous once again & we salute them. In addition we wrote to many large national attractions for raffle prizes but sadly many of them said no or didn't reply. They must get thousands of requests at this time of the year.

Conor - we will review our charities policy again next year but I hope you understand we're trying to be fair to all of them.
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: southbury on June 20, 2012, 12:23:06 pm
Where is Noel Edmonds when you need him ?

For any disatisfied Tombola Prize 'winners' how about setting up a swap Shop ?

I'll go first . I offer a bottle of Blue Nun ( a cheeky 2007 with plenty of dust and sticky fingers marks on the bottle ) and I am searching for either a tin of Chick Peas or the Bronze Otter we had on the Scout Tombola .
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 20, 2012, 12:35:00 pm
Ooh, that bronze otter sounds like a collector's item! I'll up the ante & offer a bottle of 1972 dessert wine & a pair of girls' purple sunglasses for the otter.

Talking of swap shops, it was too late to do anything about it, but when we saw the torrential rain last Monday & the horrifying initial weather forecast for the weekend one of the committee members had an excellent idea - bring your old outgrown wellies to Village Day, go to the Welly Swap Shop stall & upgrade them for a 'new' pair! See, we do have good ideas!  ;)
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Buster on June 20, 2012, 01:24:55 pm
Surely it's about supporting what is essentially the local school fete.  Tombola prizes have always included the odd tin of soup - although i was lucky enough to get two bottles this year  ;D

I don't have children but went down to support the event as did a number of others i know in similar circumstances.  It is very easy to critise but usually finding help for these events is not easy - i'm sure the organisers will be grateful for any help in implementing these new suggestions for 2013.

Raffle prizes looked good i thought!
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Conor on June 20, 2012, 02:00:21 pm
It is very easy to critise but usually finding help for these events is not easy - i'm sure the organisers will be grateful for any help in implementing these new suggestions for 2013.

Interesting thought (and trying to be more constructive rather than moaning) - I know that it must be getting harder and harder to find helpers, but have the PTA ever considered asking for help outside the school with organising the day? I know you put requests on the website for things like china for the crazy kitchen, but have you ever asked for help on the organisational front? You never know, people may come forward. OK, so they may not, but there is probably no harm in trying?

Buster - I agree that it is essentially a local school fete - the point I was trying to make originally was that if it is being branded as 'village day' rather than 'brookmans park school fete' more emphasis should be put on the wider community.

Conor
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Conor on June 20, 2012, 02:18:47 pm
However, there was still that element of 'oh you didn't make as much money as previous years' which rang in our ears afterwards.

But like you said, people had a good time - I did mean to say that I thought last year's world record was a great idea. I think, from memory, you made around £11,000 for the school last year - are there any other state primary schools in the country that make that much from their school fete?

Quote
When I was at school, dozens of parents (including many men) were on the committee but, with so many more people working & trying to make ends meet, there are now just a handful of women on the Village Day committee (many of whom also work full-time).

Would it be worth asking, like i suggested above others in the community to help then? Would the Rotary Club for example be wiling to help? Obviously you might have to share some profits with them, but that comes back to what the aim of the day is?

Quote
Conor - we will review our charities policy again next year but I hope you understand we're trying to be fair to all of them.

Sure.

Conor
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: LongTallSally on June 20, 2012, 05:08:56 pm
Helen,

See I'm not good with quotes either!
 
I do sympathise with your problems getting volunteers and it does seem to be a common problem these days. I was wondering if you had considered allocating stalls to either school years or classes? That way, the pool of people per stall is much smaller and from my experiences at my children's primary school, it has been very effective in encouraging more people to come forward.

Be it called Village Day or Brookmans Park School Fete, it's purpose is to raise funds for the school and it requires a lot of hard graft for everyone. I know from past involvement in school events, just how much work goes into organising events such as these.

If the pitches are free for charities, that is a great improvement and I applaud the person who came up with that idea. Makes a welcome change from when, not only did the charities have to pay for their pitch, but the school also wanted a percentage of the profits too! Though I'm pleased to say that idea got shot down in flames  :)
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on June 20, 2012, 08:08:15 pm
Thanks everyone for your comments. We'll certainly bear them in mind for next year.

I do sympathise with your problems getting volunteers and it does seem to be a common problem these days. I was wondering if you had considered allocating stalls to either school years or classes? That way, the pool of people per stall is much smaller and from my experiences at my children's primary school, it has been very effective in encouraging more people to come forward.
Yes we do it this way too. It certainly helps but we're often asking at least 1/3 class to help so it's still hard!

If the pitches are free for charities, that is a great improvement and I applaud the person who came up with that idea. Makes a welcome change from when, not only did the charities have to pay for their pitch, but the school also wanted a percentage of the profits too! Though I'm pleased to say that idea got shot down in flames  :)
Wow! Is that really what used to happen?!

I think I've kind of learnt how to do quotes!  :)
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: North Mymms Youth Project on June 20, 2012, 09:35:04 pm
you may have noticed that in the last 2 years we have 'donated' our very lucrative Beat The Goalie attraction to the North Mymms Youth Project to run &, consequently, to pocket the profits.

Not too profitable this year unfortunately - there are some very talented youngsters who did quite well and got a lot of footballs out of us reducing our margins somewhat! But we are very grateful to the PTA for letting us run it for the past two years (and if we are allowed to run it again next year will be changing the rules slightly...)

James
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: LongTallSally on June 20, 2012, 09:39:58 pm
I think I've kind of learnt how to do quotes!  :)

Me too!  ;D
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on July 06, 2012, 01:06:56 pm
Village Day photos are now online!

Click on the link http://www.brookmans.com/galleries/ (http://www.brookmans.com/galleries/) or go directly to the album in this forum's photo gallery (http://www.brookmans.com/forum/index.php?action=media;sa=album;in=20).

Helen


Note: Edited only to add link to photo gallery.
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: southbury on July 06, 2012, 04:19:01 pm
Th bloke in the Squirrel outfit looks like a bit of a show off !
Title: Re: Brookmans Park Village Day Sat 16th June
Post by: Helen on July 06, 2012, 04:20:19 pm
The Hertfordshire deer Southbury, not a squirrel! Yes, I wonder who he was...?  ;)